Requirements for support recipients

Information

Changes in the project

Pro Helvetia has to be informed without delay if there are any substantial changes in the concept or implementation of the project as set out in the description provided in the grant application (e.g. changes in the financing structure, different participants, dropping part of the project or changes in the time schedule. These changes may require a reassessment of the project by Pro Helvetia.

Events

Please inform the person responsible for your project in the relevant Pro Helvetia division of the dates of a premiere/vernissage/world premiere at the latest one month in advance. If your project is located abroad, please contact the local diplomatic representatives of Switzerland in the country concerned. They will provide support if necessary. You will f ind the contact details in the decision letter.

Documentation and specimen copies

You are obliged to send Pro Helvetia media reports and other documents relating to your project (programmes, advertising material, catalogues, audio material, photos, and videos in the case of theatre and dance projects). We require specimen copies of publications that were created with the support of Pro Helvetia. The form in which you should send them is detailed in the decision letter.

Final report, accounts and payment

Upon completion of the project and at the latest 6 months after the end of the project, you are required to send us a detailed final report and a final statement of accounts in accordance with the budget (incl. financing plan) via portal.prohelvetia.ch. Payment receipts are not required, but Pro Helvetia reserves the right to request them if necessary. The amount granted will only be remitted after the final report has been submitted and reviewed. An advance payment is possible on request. T

o remit the amount granted, we require the following details: name and address of the account holder; name, place and SWIFT code of the bank or post office where the account is held; IBAN code (or account number if no IBAN code is available).

Lapse of grant

A copy of your final report must be submitted electronically at the latest 6 months after the end of the project, otherwise your claim for the grant will lapse. The closing date indicated in your application is applicable.

Acknoledgement

Acknowledgement on communication material

You are obliged to acknowledge the support of Pro Helvetia on all means of communication (announcements, programmes, brochures, adverts, internet pages, posters, flyers, etc.) and to mention it as well in publications. If you are not the producer of an event yourself, you are required to ask your event partner to do so.

Please note: Pro Helvetia supports your project with public funds. It is therefore important that you distinguish between public institutions supporting you and (private) sponsors with whom you negotiate your mutually beneficial relationship.

Rules regarding the acknowledgement of Pro Helvetia:

• Contributions up to CHF 5’000
  If the contribution is CHF 5’000 or less, you are required to mention Pro Helvetia by name as follows: the Swiss Arts Council Pro Helvetia. If other institutions are also supporting your project, the names mentioned may be put in alphabetical order. If you include the logo of any other institution supporting you with a similar amount, you are obliged to use the Pro Helvetia logo as well.
• Contributions above CHF 5’000
  If the contribution exceeds CHF 5’000, the Pro Helvetia logo must be used and must be positioned in a favourable and clearly visible place. The principle of equal treatment applies: others providing comparable amounts of support may be placed in an equally prominent position in your publicity material.
• Contributions over CHF 50’000
  If the contribution exceeds CHF 50’000, the support must also be mentioned in the text sections of all your publicity material and in your media releases (print and digital).
• Publications
  In the case of publications, the printed work, music scores and audio material must include the following note: «With the support of the Swiss Arts Council Pro Helvetia». No logo is needed. The same applies to all publications created with the financial support of Pro Helvetia.